Freeway Fleet Systems is providing smartphone-control of fleet management with a new innovationthat gives managers a real-time insight to essential fleet information and tasks. The fleet-in-your-pocket app is designed for management and staff with responsibility for planning and assigning work or authorising purchases relating to fleet maintenance and compliance.

Fleet-in-your pocket provides a single smartphone interface for everything from Earned Recognition KPIs and Staff Overview to Defect Recording, Time-Sheet entry, Parts Purchasing, Authorising, Receipting and Issuing. The culmination of dozens of Freeway customer led innovations, the development puts all aspects of cost-control and compliance into a mobile device application to improve management and efficiency, reducing bottlenecks to speed workflows.

As part of the move to mobile working, fleet-in-your-pocket can benefit managers, stores staff, drivers, engineering staff and accounts with immediate access to more accurate information with less time-consuming processing. With the DVSA’s Earned Recognition Scheme officially sanctioning digital record keeping it is clear that this is now also the way forward for managing compliance.

Freeway has taken advantage of the latest cloud and mobile technology to bring tasks previously only undertaken on central office systems onto the mobile devices with a simple to use interface. Managers can view key statistics on scheduling, spend, and Earned Recognition compliance live and from the workshop floor. The app also provides an oversight of what each staff member in the workshop is doing at that exact point in time.

Patrick Tandy, Managing Director of Freeway describes the fleet-in-your-pocket digital revolution as a ‘decade long overnight success’. “We have been working with our customers over many years to improve levels of automation and fleet-in-your pocket is a culmination of the move to mobile working that has come into its own in the course of the last year,” he explains.

“In addition to the acceptance of mobile working, the interfaces we are providing and the technology we are using has also reached a tipping point where the number of integrated functions and their ease of use make it much easier to make the switch from paper,” adds Tandy.

Elsewhere store managers can carry out stock-checks and part requests and part issues can also be done using a smartphone. Engineers can also use mobile devices to record defects as well as rectification work capturing photographs as they work – backed up with immediate access to the vehicle’s entire history of defects/labour and parts issues. Drivers can also carry out first-use checks as well as ad-hoc breakdown/defect reports with instant communication to engineering.